Create a Receipt #

• Go to Sales on the left sidebar, and select Receipts
• Click Add New button in the top right corner.
• On the new invoice page, fill in the following fields
  • Receipt number is an auto generated number.
  • Customer: Select Customer for the receipt otherwise enter sold-to field.
  • Sold-To: for one-time customer.
  • Receipt Date: default is today.
  • Draft: Select this option to save the receipt as a draft.
  • Payment Method: Select customer’s payment method.
  • Reference No: optional.
  • Currency: The transaction’s currency is automatically filled with the value defined in the customer’s record.

• • Detail tab
    • Items table
      • Click “Add Row” button to add new detail line or click “Open Dialog” button to add receipt detail line in the dialog.
      • Item. Select an item from the dropdown list. If the item is missing or not found, you need to create new item in Items -> Items app.
      • Description. Automatically filled when you select an item. You can edit it as needed. Maximum characters: 4096.
      • Quantity: Enter the number of units sold.
      • Uom: Default unit of measure is Ea (each).
      • Rate: Rate or unit price is automatically filled when you select an item.
      • Amount: Equal to quantity multiplied by the rate. You can edit the amount, and the rate will be recalculated.
      • Taxable: Select this option if the item is taxable.

• • • Discount: A discount can be applied either by percentage or by amount.
    • Tax Code: Select a tax code from the predefined codes. These must be set up under Tax → Tax Code.
    • Tax Rate: Auto-filled when tax code is selected.  Tax rate field is editable, and system use it to calculate the excluded tax.
    • Excluded Tax: This is a calculated field and cannot be edited.
    • Bank/Credit Card Fee: Enter the payment fee directly on the receipt to simplify bank or credit card reconciliation.

• • Address tab
    • Fill in billing address and shipping address

• • Account tab
    • Post with income breakdown by item: Select this option if you want to have detail of income and cost breakdown by product item in transaction journal.
    • Undeposited Funds: Cash or check payments can be temporarily held in a separate account before being deposited into the bank at the end of the day or week.
    • Deposit To Account: Select bank account or Undeposited account.
    • Discount Account: Specify this account explicitly enable you to track sales discount and gross sales (not net sales) will be posted to income account. If left empty, net sales (gross sales – discount) is posted to income account.
    • Expense Account: Used to record expenses related to bank or credit card fees.
    • Payable Account: Require for deposit receipt.
    • Rounding Account: Currency conversion may cause rounding issues, resulting in unbalanced postings. The system will tell you to provide this account to resolve the issue.

• • Sales tab
    • Site Location: Multiple branch or site or warehouse are supported in acci.cloud.
    • Sales rep. Select the sales representative responsible for the customer’s account.
    • Commissionable. Select this option otherwise the sales rep will not earn a commission for this sale.

• • Memo tab
    • Customer Message: Select message from the list. You may add a new message if needed.
    • Memo: Up to 1000 characters.
• Click Save