Create a New Vendor #
When dealing with a vendor and preparing to create a bill or purchase order, you must first create their vendor record in Acci.cloud. Here’s how:
- Go to Purchase on the left sidebar, and select Vendors
- Click Add New button in the top right corner.
- On the Add New Vendor page, fill in the following fields
- Enter unique vendor ID — maximum 30 characters
- Enter vendor name — maximum 50 characters
- Enter primary contact.
- Enter the email address, which is necessary to send the customer a quote or invoice via email.
- Address tab
- Enter vendor address
- Account tab
- Currency. This is the currency used in transactions with the vendor and applies to all purchase activities, such as purchase order and bill.
- Select payment terms.
- Credit Limit. If specified, system ensures that purchase order cannot be created if the outstanding balance exceeds this limit.
- Payable Account. It is used to track the value of a company’s Account Payable as a liability on the balance sheet.
- Payee name. System uses vendor name if payee name is omitted.
- Tax ID.
- Others tab
- On Hold: Place a vendor on hold to prevent the creation of new payments or purchase orders. However, you can still enter bills or receive delivery of goods from the vendor.
- 1099 Vendor. Select this option if a 1099 vendor.
- Vendor Type. Define your vendor type and assign to them. (optional)
- Click Save
