Intro – Charge #
A charge is a document used to record all completed services delivered to the customer, which will be invoiced in the future. You can choose whether to save a charge as a posting or non-posting transaction.
For a posting transaction, the system will debit the unbilled revenue account and credit the income account for the item. When creating a new invoice, unbilled charges can be included in the invoice details. During invoice processing, if the charge is a posting transaction, the system will credit the unbilled revenue account and debit Accounts Receivable (A/R).
- Each charge document can contain only one detail line or one service item.
- Charge does not support inventory items. You can record only service or charge item.
Create a Charge #
- Go to Sales on the left sidebar, and select Charges
- Click Add New button in the top right corner.
- On the new charge page, fill in the following fields
- Charge number is an auto generated number.
- Select Customer for the charge.
- Date: default is today.
- Posting Transaction: Select this option to save the charge as a posting transaction, allowing your company to recognize revenue before invoicing.
- Unbilled Revenue Account: It is a balance sheet account the help you track revenue earned but not yet invoiced.
- Currency: The transaction’s currency is automatically filled with the value defined in the customer’s record.
-
- Item. Select a service item from the dropdown list. If the item is missing or not found, you need to create new item in Items -> Items app.
- Description. Automatically filled when you select an item. You can edit it as needed. Maximum characters: 4096.
- Quantity: Enter quantity.
- Uom: Default unit of measure is Ea (each).
- Rate: Rate or unit price is automatically filled when you select an item.
- Amount: Equal to quantity multiplied by the rate. You can edit the amount, and the rate will be recalculated.
- Taxable: Select this option if the item is taxable.
Click Save
