acci.cloud
Sing UpSing In
View Categories

ACH Payments

Intro – ACH Payments #

Use ACH Payments for transferring funds directly into a vendor’s bank accounts, bypassing the need for physical checks. Before you can do that, you need to configure the vendor’s bank information required to process an ACH credit transaction, such as their bank account number and the routing number of their bank.

Which document types can be paid by ACH Payment?

  • Bill: You can pay all unpaid bills via ACH.
  • Payment: The Payment application lets you record payments for goods or services that require immediate or upon-delivery payment.
  • Prepayment: The Prepayment application lets you make an advance payment.
  • Credit Note and Sales Return: Both applications allow let you refund a customer.
  • For all type of documents except bill, please make sure that
    • Payment method in the document is set to “ACH”
    • Cash/bank account is one of your ACH bank account settings.

Output of ACH Payment 

Acci.cloud does not have any direct connect to any bank. Our application just generates ACH file as an output for ACH credit. You have to upload this ACH file to your bank providing the service by yourself.

Configure Vendor Bank Information for ACH. #

  • Go to ACH on the left sidebar and select ACH Payments.
  • Select Vendors Tab.
  • Inside vendor tab, there are list of all vendors that have been created by Vendor application. You may notice that the bank routing number column is not empty (***) if the vendor record was configured. Click or tap the pencil icon on vendor’s row you want to edit. Fill in the following fields.
    • Receiver Name: It is a vendor name. This is a read-only field.
    • Bank Name: Enter the name of the vendor’s bank.
    • Bank Routing Number: Enter 9 digits routing number of the vendor’s bank.
    • Bank Account Number: Enter vendor’s bank account number.
    • Name On Bank Account: Enter name on vendor’s bank account.
    • Account Type: Checking or saving.
    • SEC Code:
      • PPD (Prearranged Payment and Deposit) is for personal/consumer transaction. 
      • CCD (Cash Concentration or Disbursement) is for corporate account or B2B transaction. CCD is a default option for ACH payment.
    • Click Save

 

Create a New ACH Payment #

  • Go to ACH on the left sidebar, and select ACH Payments
  • Click Add New button.
  • Select a bank account using for this ACH transaction.
  • You can choose more than 1 documents to include into the ACH file.
  • Click Save.
  • The system will create a new ACH payment document. You’ll find the ACH output file under the ACH File tab. Simply click or tap the Download ACH File button to save it to your desktop. This file is for uploading to your bank to process the funds transfer.

Mark as Sent #

After uploading the ACH file to your bank, you can change the ACH payment’s status to ‘sent’ as follows.

  • Looking for the document by number and its status should be empty.
  • Click or tap “Mark as Sent” button.
  • The document’s status will change to ‘Sent’, and the button in the Action column will change to ‘Bank response received’.

Update ACH status after receiving bank confirmation #

ACH transfers are not instantaneous like wire transfers. They are processed in batches by the ACH Network (Nacha). The typical timeframe for an ACH transfer to complete is 1 – 3 days. After receiving a bank response, you can update the ACH payment’s status as follows.

  • Looking for the document by number and its status should be Sent.
  • Click or tap “Bank Response Received” button.
  • The ACH details will be shown on screen.
  • Indicate if there is a file returned from the bank due to rejected transactions by checking the option.
    • If there is no file returned, click Next then click “Update Status“. The document’s status will change to ‘Complete‘.
    • If there is a file returned
      • check the option
      • click Next button
      • Pick a file return. System expects a text file located on your desktop.
      • If the file is successfully read, you should see its content in the text box below. As the file content is in Nacha format, system will display it in tabular and human readable format on the next page.
      • click Next button
      • Now you will see what receiver has a problem together with a return code, such as R02. Code explanation is provided at the end of return list. (R02 = Account Closed)
      • Option Bring those rejected entries back to ACH queue for re-create new ACH file.
        • Check this option if you still want to pay those vendors by ACH payment.
        • Do not check this option if you decide to pay those vendors by other payment methods like check or cash.
      • click “Update Payment” button.
What are your Feelings