Employees

Intro – Employee #

As your business grows and you can no longer manage everything alone, hiring employees becomes essential. An employee is an individual hired by an organization to perform tasks in exchange for compensation.

Acci.cloud provides tools to track all expenses related to employees, helping businesses efficiently manage employee advances, reimbursements, allowances, commissions, mileage, and timesheets. Our built-in approval system ensures that business expenses are monitored and controlled by supervisors or authorized persons.

Additionally, we include a payroll system that handles hourly wage, salary payments, commission, bonus, vacation time, benefits, and tax deductions, ensuring accurate compensation and compliance with regulations.

Best of all, you can view all tracked expenses in the Expenses Dashboard, which provides valuable insights into how the business spends on expenses by employee and department. This crucial information empowers you and management to control business expenses more efficiently.

Create a New Employee #

Before you can track employee’s expenses, you must first create an employee record in Acci.cloud. Here’s how:

• Go to Employee on the left sidebar, and select Employees
• Click Add New button in the top right corner.
• On the Add New Employee page, fill in the following fields
  • Enter unique employee ID — maximum 30 characters
  • Enter employee name, email, phone and mobile number.

• • Address tab
    • Fill in the employee’s address

• • Personal tab
    • Enter employee’s personal info such as gender, marital status, social security number and emergency contact persons.

• • Job tab
    • Job Title. Select an appropriate job title for the employee. You may add a new title if needed.
    • Department. Select the department the employee works for. You may add a new department if needed.
    • Supervisor. Select the employee’s supervisor.

• • Payroll tab
    • Hire Date: The date when an employee officially starts working for a company.
    • Salaried Employee: Select this option for salaried employee not hourly employee.
    • Salary: For salaried employee, enter salary amount employee earns.
    • Regular Rate: For hourly employees, enter the regular hourly wage amount.
    • Overtime Rate: For hourly employees, enter the overtime hourly wage amount. It’s typically 1.5 time of regular rate.

• • Memo tab
    • Memo: Up to 1000 characters.

• Click Save