Create a New Vendor #

When dealing with a vendor and preparing to create a bill or purchase order, you must first create their vendor record in Acci.cloud. Here’s how:

• Go to Purchase on the left sidebar, and select Vendors
• Click Add New button in the top right corner.
• On the Add New Vendor page, fill in the following fields
  • Enter unique vendor ID — maximum 30 characters
  • Enter vendor name — maximum 50 characters
  • Enter primary contact.
  • Enter the email address, which is necessary to send the customer a quote or invoice via email.
  • Address tab
    • Enter vendor address
  • Account tab
    • Currency. This is the currency used in transactions with the vendor and applies to all purchase activities, such as purchase order and bill.
    • Select payment terms.
    • Credit Limit. If specified, system ensures that purchase order cannot be created if the outstanding balance exceeds this limit.
    • Payable Account. It is used to track the value of a company’s Account Payable as a liability on the balance sheet.
    • Payee name. System uses vendor name if payee name is omitted.
    • Tax ID.
  • Others tab
    • On Hold: Place a vendor on hold to prevent the creation of new payments or purchase orders. However, you can still enter bills or receive delivery of goods from the vendor.
    • 1099 Vendor. Select this option if a 1099 vendor.
    • Vendor Type. Define your vendor type and assign to them.  (optional)
• Click Save